Privacy Statement

Harbourside RibFest 2026 • Effective June 2026

    Your privacy matters to us. This statement explains what personal information we collect through the Harbourside RibFest 2026 surveys (the live event survey and the post-event feedback survey), why we collect it, and how it is protected. We are committed to handling your information in accordance with Canada's Personal Information Protection and Electronic Documents Act (PIPEDA).
  

1. Who We Are

The Harbourside RibFest 2026 survey is operated by Rotary Halifax Harbour, a not-for-profit Rotary Club based in Halifax, Nova Scotia. Harbourside RibFest is a community fundraising event organized by Rotary Halifax Harbour.

For privacy-related inquiries, please contact us at the address listed at the bottom of this page.

2. What Information We Collect

We operate two surveys. What we collect depends on which you complete:

Live event survey (completed at the event, July 3–5, 2026):

Name and email address — used to administer the prize draw and, if you opt in, to send our newsletter
Survey responses — your rib truck vote, event experience rating, feedback, age range, group type, how you heard about RibFest, and postal or zip code
Draw participation data — which optional bonus actions you completed (newsletter subscription, social media follow)

Post-event feedback survey (available after the event):

Survey responses — attendance details, spending, how you heard about RibFest, likelihood to recommend or return, open feedback, and first half of your postal code
Email address — only collected if you choose to join our mailing list at the end of the survey

Both surveys collect:

Anonymous usage data — via Google Analytics, including pages visited, buttons clicked, and survey completion events. No personally identifiable information is sent to Google.

We do not collect payment information, government identification, or any sensitive personal information.

3. Why We Collect It

Your information is collected for the following purposes:

To enter you in the Harbourside RibFest 2026 prize draw (live event survey only)
To understand who attends RibFest and what we can improve, so we can plan better events
To subscribe you to our newsletter, only if you explicitly opt in
To prevent duplicate entries in the prize draw (live event survey only)

We will not use your information for any other purpose without your consent.

4. Data Retention & Deletion

    All names and email addresses collected through this survey will be permanently deleted within 90 days after the close of Harbourside RibFest 2026 (on or before October 3, 2026). Anonymised or aggregated survey data (with no personally identifying information) may be retained for event planning purposes.
  

If you subscribed to our newsletter, your email will remain in our mailing list until you unsubscribe. You can unsubscribe at any time using the link in any newsletter email.

5. Sharing of Information

We do not sell, rent, or trade your personal information to any third party.

Your information may be shared with the following service providers solely for the purpose of operating this survey:

Cloudflare — used for website hosting, database storage, and bot protection (see section 6)
MailerLite — used to manage newsletter subscriptions, if you opt in. MailerLite's privacy policy is available at mailerlite.com/legal/privacy-policy
Google Analytics — used to collect anonymous usage statistics about how visitors interact with this survey (e.g. how many people started or completed it). Google may process this data on servers outside Canada. See Google's Privacy Policy for details.

These providers are contractually required to protect your information and may only use it to perform services on our behalf.

6. Cloudflare — Hosting, Storage & Bot Protection

This website is hosted and powered by Cloudflare, including:

Cloudflare Pages — hosts and delivers this website
Cloudflare D1 — stores survey responses in a database managed by Cloudflare
Cloudflare Turnstile — an invisible bot-protection tool used when you submit the live event survey. Turnstile verifies that you are a real person without using intrusive tracking cookies or CAPTCHA challenges. Not used on the post-event survey.

Cloudflare may process data on servers located outside Canada, including in the United States. By submitting this survey, you acknowledge that your information may be transferred to and stored in other jurisdictions.

For details on how Cloudflare handles data collected by Turnstile, please review the Cloudflare Turnstile Privacy Policy.

Cloudflare's general privacy policy is available at cloudflare.com/privacypolicy.

7. Your Rights Under PIPEDA

As a resident of Canada, you have the right to:

Know what personal information we hold about you
Request access to your personal information
Request correction of inaccurate information
Withdraw your consent at any time (subject to legal or contractual restrictions)
Lodge a complaint with the Office of the Privacy Commissioner of Canada

To exercise any of these rights, please contact us using the information below.

8. Security

We take reasonable measures to protect your personal information from unauthorized access, use, or disclosure. Survey data is stored in an encrypted database managed by Cloudflare, and access to the administration panel is restricted and requires authentication.

9. Contact Us

For privacy-related questions or requests, please contact:

Rotary Halifax Harbour

Organizer, Harbourside RibFest 2026

Halifax, Nova Scotia, Canada

Email: info@harboursideribfest.ca

This privacy statement may be updated from time to time. Any material changes will be reflected on this page with a revised effective date.

← Back